Administration Officer

Purpose and Mission

Under the direct supervision of the HR Business Partner – Corporate Functions, the Office Administrator provides high-level administrative and operational support to senior leaders, managers, and employees. This role combines traditional office administration with executive-level support, ensuring seamless day-to-day operations, effective communication, and a professional office environment. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities with discretion and efficiency.

Key Activities and Responsibilities

• Provide proactive administrative support to senior leaders, including calendar management, meeting prioritization, and coordination of executive schedules.
• Arrange complex travel logistics (flights, hotels, ground transportation) and prepare detailed itineraries.
• Prepare and format executive-level presentations, reports, and correspondence.
• Ensure smooth daily office operations and coordinate administrative activities.
• Plan and execute on-site and off-site meetings and events.
• Manage office supplies, vendors, and procurement processes.
• Coordinate shipping, receiving, and distribution.
• Maintain organized records, contact lists, and directories.
• Draft and distribute emails, memos, and communications.
• Act as a point of contact for employees, clients, and visitors.
• Assist in preparing reports and presentations.
• Support special projects and process improvement initiatives.
• Support employee engagement activities and office events.

.

Skills

• Advanced proficiency in Microsoft Office Suite

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• High attention to detail and problem-solving ability

• Ability to handle confidential information with discretion

• Ability to work independently and collaboratively

• Familiarity with office systems and administrative best practices

• Proactive anticipation of executive needs

• Strong stakeholder management skills

• High level of professionalism and judgment

• Experience supporting leadership meetings and strategic events

Previous Experience

• • 5+ years of experience in administrative or executive assistant roles
  • Experience supporting senior leaders or executives

Qualifications and Education

• Associate degree required; Bachelor’s degree preferred