AP Accountant

Purpose and Mission

• The role of this position is to execute the centralized processing of AP transaction in SSC for all Bekaert entities in China, Malaysia and Singapre in line with Bekaert group policies and procedures. This position is integrated in Bekaert China SSC team and has a direct reporting line to AP Team Leader.

Key Activities and Responsibilities

1. Process AP transaction

1) Receive invoice from vendor and conduct invoice verification in SAP system.
2) Be responsible for manually 3-way/2-way match (e.g.PO,invoices,GR, service completion report, project inspection report etc.) 
3) Be responsible for correct payment proposal aline with check points, make sure no duplicated payment and no mistake.
4)Invoice clearance and vouchers preparation with sufficient supporting documents and approval.
5)Be responsible for VAT input tax deduction claim, and be responsible for VAT reconciliation report between SAP and golden tax to tax team.
6) Prepare transfer BAD list monthly to support BAD management.
7) Timely response to inquires about the status of invoices and payment arrangements.
8)Be responsible for AP journals filing(invoices, supporting documents, e.g.  service completion report and inspection report , approval,etc.)
9) Work together with BAD management team to maximum BAD transferring to vendor.
10)Prepare holding invoice list to GL team for accrual monthly .
11)Prepare transit good list to GL team for AP recognition at the year end.

2. Process AP management 

1) Conduct AP aging analysis on a monthly basis,lead to take action to solve the long aged items(warranty, blocked items)
2) Conduct advanced payment analysis and lead to solve the overdue items.
3) Be responsible for monthly GR / IR analysis and lead to take action to to clear long-aged items. (together with purchasing dept., warehouse dept., project team etc.)
4)Lead to review blocked invoices and lead to take action to solve the blocked invoices(investigate the root cause of each price and quantity discrepancy)
5) Be responsible for AP evolution analysis report to stakeholder.(e.g. financial controller/finace BP)
6) Prepare other regular / ad hoc AP management report as required by AP team leader, SSC Manager or other stakeholders.
7) Prepare DPO and BAD payment report to CCPD, provide analysis and suggestion to support CCPD make business decision.
8) Be responsible for cash payment forecast report to treasury dept weekly for cash preparation.

3. Conduct periodic reconciliation 

1) Lead periodic AP reconciliation with third-party / ICO vendors 
2) Lead discrepancy investigation and prepare AP reconciliation report with the discrepancy investigation.

4. Others 

1) Perform other ad-hoc duties as assigned by AP Team Leader or SSC Manager
2) Provide support in external and internal auditing.
3) Identify internal control risk in process, propose solution and escalate to the management.
4) Provide support in RPA/automation project

Skills

1. Bachelor degree or above, majoring in accounting, finance or related field
2. Minimum of 2 years working experience in AP accountant position of multinational industrial companies, preferably in a shared service environment
3. Abundant operational experience in AP management with solid financial knowledge
4. Proficiency in Microsoft Office software and ERP system (SAP proficiency is preferred)
5. Good communication skill in spoken & written English
6. Be detail-oriented and self-motivated
7. Ability to work under pressure and meet deadline
8. Ability to work in a cross-functional team with good interpersonal skills

Previous Experience

•  Minimum of 2 years working experience in AP accountant position of multinational industrial companies, preferably in a shared service environment

Qualifications and Education

•  Bachelor degree or above, majoring in accounting, finance or related field